Some Useful Excel Shortcuts list || Excel Shortcuts

Hay Friends! We are pleased to present to you a captivating subject matter: the MS Excel Shortcut Keys. This resource aims to assist you in achieving efficient typing and utilizing concise formulas through keyboard commands. By incorporating these shortcuts into your workflow, you will undoubtedly enhance your productivity and experience a seamless operation. 

Basic Navigation:

• Arrow keys: Move one cell up, down, left, or right.
• Ctrl + Arrow keys: Move to the edge of data region.
• Tab: Move to the next cell in the row.
• Shift + Tab: Move to the previous cell in the row.
• Ctrl + Home: Go to cell A1.
• Ctrl + End: Go to the last cell with data in the worksheet.
• Ctrl + G: Open the "Go To" dialog box to navigate to a specific cell.

Selecting Cells and Ranges:

• Shift + Arrow keys: Select cells in the direction of the arrow.
• Ctrl + Space: Select the entire column of the active cell.
• Shift + Space: Select the entire row of the active cell.
• Ctrl + Shift + Arrow keys: Select a range of cells based on the arrow direction.
• Ctrl + A: Select the entire worksheet.

Editing and Formatting:

• F2: Edit the active cell.
• Ctrl + C: Copy selected cells or text.
• Ctrl + X: Cut selected cells or text.
• Ctrl + V: Paste copied or cut cells or text.
• Ctrl + Z: Undo the last action.
• Ctrl + Y: Redo the last undone action.
• Ctrl + B: Bold selected text or cell contents.
• Ctrl + I: Italicize selected text or cell contents.
• Ctrl + U: Underline selected text or cell contents.
• Ctrl + 1: Format cells dialog box (Number tab).
• Ctrl + 5: Strikethrough selected text or cell contents.

Working with Worksheets:

• Ctrl + N: Create a new workbook.
• Ctrl + O: Open an existing workbook.
• Ctrl + S: Save the current workbook.
• Ctrl + P: Print the current workbook.
• Ctrl + F: Open the Find and Replace dialog box.
• Ctrl + H: Open the Replace dialog box.
• Ctrl + W: Close the current workbook.
• Ctrl + F4: Close the Excel application.

Formula and Calculation:

• Alt + =: AutoSum (sums the cells above or to the left of the active cell).
• F4: Repeat the last action.
• Ctrl + ` (backtick): Show or hide formulas in cells.
• F9: Recalculate all worksheets in all open workbooks.
• Shift + F9: Recalculate the active worksheet.
• Ctrl + Alt + F9: Recalculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Other Useful Shortcuts:

• Ctrl + C: Copy selected cells or text.
• Ctrl + X: Cut selected cells or text.
• Ctrl + V: Paste copied or cut cells or text.
• Ctrl + Z: Undo the last action.
• Ctrl + Y: Redo the last undone action.

Editing and Formatting (Continued):

• Ctrl + K: Insert a hyperlink.
• Alt + Enter: Start a new line within a cell (useful for creating multi-line cell content).
• Ctrl + (1, 2, 3, etc.): Apply the corresponding number format (e.g., Ctrl + 1 applies the "Number" format, Ctrl + 2 applies the "Time" format).
• Ctrl + Shift + L: Add or remove filters (works for tables).
• Ctrl + ; (semicolon): Enter the current date.
• Ctrl + Shift + : (colon): Enter the current time.

Data Handling:

• Alt + Down Arrow: Open a data validation dropdown list (if data validation is applied).
• Ctrl + D: Fill down (copy the cell above).
• Ctrl + R: Fill right (copy the cell to the left).
• Ctrl + "-" (minus): Delete selected rows or columns.
• Ctrl + "+ (plus): Insert new rows or columns.

Working with Rows and Columns:

• Ctrl + Space: Select the entire column of the active cell.
• Shift + Space: Select the entire row of the active cell.
• Ctrl + Shift + "+ (plus): Insert new rows or columns.
• Ctrl + "-" (minus): Delete selected rows or columns.

Excel Functions:

• Alt + =: AutoSum (sums the cells above or to the left of the active cell).
• Ctrl + Shift + A: Insert a new function.
• Shift + F3: Open the Insert Function dialog box.
• Ctrl + Shift + Enter: Enter an array formula.

Working with Worksheets (Continued):

• Ctrl + Tab: Switch between open workbooks.
• Ctrl + Page Up: Move to the previous worksheet.
• Ctrl + Page Down: Move to the next worksheet.
• Ctrl + Shift + " (quotation mark): Display the Format Cells dialog box (Number tab).

Managing Excel Windows:

• Ctrl + F6: Switch between open workbook windows.
• Ctrl + W: Close the current workbook or window.
• Alt + F4: Close Excel.

Cell and Text Selection:

• Shift + Home: Select from the current cell to the beginning of the row.
• Shift + End: Select from the current cell to the end of the row.
• Ctrl + Shift + Arrow keys: Extend the selection of cells to the last non-empty cell in the same direction.
• Ctrl + Space: Select the entire column of the active cell.
• Shift + Space: Select the entire row of the active cell.

Cell and Text Editing:

• F2: Edit the active cell (works similarly to double-clicking a cell).
• Shift + F2: Add or edit a cell comment.
• Ctrl + ': Copy the formula from the cell above the active cell into the current cell.
• Ctrl + Shift + ": Copy the value from the cell above the active cell into the current cell.
• Ctrl + Arrow keys (inside a formula): Move to the edge of the data region within a formula.

Row and Column Management:

• Ctrl + Space: Select the entire column of the active cell.
• Shift + Space: Select the entire row of the active cell.
• Ctrl + Shift + "+ (plus): Insert new rows or columns.
• Ctrl + "- (minus): Delete selected rows or columns.
• Ctrl + 8: Toggle the outline symbols (show/hide outline symbols for grouped data).

Working with Worksheets (Continued):

• Ctrl + Shift + F6: Switch between open workbooks in reverse order.
• Ctrl + F9: Minimize the active workbook window to an icon.
• Ctrl + F10: Maximize or restore the active workbook window.
• Ctrl + F7: Move the active workbook window (when it's not maximized).

Working with Excel Tables:

• Ctrl + T: Create a table from the selected data.
• Ctrl + L: Create a table from the selected data (an alternative to Ctrl + T).
• Tab (inside a table): Move to the next cell within the table.
• Shift + Tab (inside a table): Move to the previous cell within the table.

Formula Auditing:

• Alt + M: Evaluate a formula.
• Ctrl + [ (left square bracket): Trace precedents (show arrows to cells referenced by the active cell).
• Ctrl + ] (right square bracket): Trace dependents (show arrows from cells referencing the active cell).
• Ctrl + { (left curly brace): Select all cells directly or indirectly referenced by formulas in the active cell.
• Ctrl + } (right curly brace): Select all cells that contain formulas that directly or indirectly reference the active cell.

Data Handling (Advanced):

• Alt + Enter: Start a new line within a cell (useful for creating multi-line cell content).
• Ctrl + D: Fill down (copy the cell above).
• Ctrl + R: Fill right (copy the cell to the left).
• Ctrl + Shift + ": Copy the value from the cell above the active cell into the current cell.

Conclusion:

Excel shortcut keys will indeed help you build your reports and analysis faster and better. After reading this article, you would have understood the different types of Excel shortcuts related to the workbook, cell formatting, row and column formatting, and pivot tables. 

We hope you find these hacks useful and can easily master these shortcut keys by working on excel regularly. Do you have any questions related to this article? If so, then please put it in the comments section of the article and our experts will get back to you at the earliest.